Irvine Police Department Website Administration

Welcome to the administrative dashboard for your website. Access to this area of the website is restricted to authorized members of the Irvine Police Department and TOC Public Relations.

To avoid confusion and make adding news releases and information to your website as simple as possible, we have simplified the dashboard and its options and created as much guidance as possible.

Need help or support? Click here to open a support ticket on our support website.

*TIP: Using Google Chrome, right-click on the browser tab and select “DUPLICATE” to open these instructions in a separate tab for referencing while completing these tasks.

HOW TO POST A NEWS RELEASE / BLOG ARTICLE

1. Select “Add New Post”
2. Enter a title for your article/update in the “Add title” field
3. In the “Type / to choose a block” field, type the content of your news release
4. If you need to break up your content with subheadings, enter your subheading above the section you wish to separate. Click on the paragraph symbol at the top of the page, which will give you an option for headings. We recommend using only H2 for subheadings
5. Enter a brief synopsis (under 166 characters) of what the article/update is about in the “Add an excerpt” section on the right-side menu. Click here to use a character count tool to help you get the right amount of characters.
6. If you wish to delay when this news release publishes to the public, click on “Immediately” next to “Publish,” and select a date and time to publish the news release
7. In the right side menu, assign a category for your article in the “Categories” section
8. Enter a tag in the “Tags” section. A tag is one or two words (not sentences) of the main context of your post (examples: pool drowning, brush fire, armed robbery, traffic collision).
9. If you wish to add an image or document to your news release, please refer to the instructions below
10. Click “Save draft” and a pop-up will appear on the bottom left of your screen. Click on “View preview” to view what your post will look like to the public. If you missed the pop-up, you can click on the laptop icon in the top right of the screen between Save draft and the blue Publish button
11. When you are satisfied with the look of your news release, Click “Publish” on the upper right of the page
12. Visit the front side of your website to verify your post was successfully published.

HOW TO ADD AN IMAGE TO YOUR NEWS RELEASE / BLOG ARTICLE

1. While you are creating or editing a news release or blog article, select the PLUS ICON to insert a new block
2. Select the IMAGE block
3. Select MEDIA LIBRARY
4. Under the UPLOAD FILES tab, select a folder where to place the document using the CHOOSE FOLDER dropdown
5. Drag your image onto the window or click on SELECT FILES to upload your image to the website
6. If the image you want to add is already in the website’s media library, select the Media Library tab
7. After you have found the image you want to use or have uploaded a new image, make sure your image has an ALT TEXT in the right side menu. If not, please enter a description of what is in the image. For example, “Six Chino Valley Firefighters stand near a new fire engine.” Do not add anything like “A picture of…” in your alt text description.
8. Click on SELECT to add the image to your post

HOW TO ADD A VIDEO TO YOUR NEWS RELEASE / BLOG ARTICLE

1. While you are creating or editing a news release or blog article, select the PLUS ICON to insert a new block
2. We strongly recommend only adding videos hosted by a third party such as YouTube or Vimeo to your article.
3. In the search field, enter your preferred video hosting source. Select the correct block to add
4. Enter the URL for the video
5. Select EMBED

HOW TO ADD A DOWNLOADABLE DOCUMENT TO YOUR NEWS RELEASE / BLOG ARTICLE

1. While you are creating or editing a news release or blog article, select the PLUS ICON to insert a new block
2. Select the HEADING block
3. Add an H2 heading, such as “News Release Downloads” or “Related Documents”
4. Select the PLUS ICON again
5. Select or search for the FILE block
6. Select MEDIA LIBRARY
7. Under the UPLOAD FILES tab, select a folder where to place the document using the CHOOSE FOLDER dropdown
8. Drag your document onto the window or click on SELECT FILES to upload your document to the website
9. If the document you want to add is already in the website’s media library, select the Media Library tab
10. After you have found the document you want to use or have uploaded a new document, click on SELECT to add the document to your post
11. PRO TIP – Turn off the following buttons: “Show inline embed” and “Show download button.” Turn on “Open in new tab.”

HOW TO ADD A NEW DOWNLOADABLE DOCUMENT TO YOUR WEBSITE

1. Click on DOCUMENTS in the left menu
2. Select ADD NEW
3. Enter a TITLE for your document in the “Add title” field
4. In the right side menu, select FILE UPLOAD in the “Document Link” module
5. Select ADD FILE
6. Select a folder where to place the document using the CHOOSE FOLDER dropdown
7. Drag your file onto the window or click on SELECT FILES to upload your document to the website
8. Select ADD FILE
9. Select the appropriate CATEGORY where the document is to appear. The categories are assigned to various pages within your website. For example, a meeting minute or agenda document will appear on the Meeting Information Page.
10. Select PUBLISH in the Publish module
11. Hover over BREEZE in the top menu and select “PURGE ALL CACHE“
12. Visit the front side of your website and navigate to the page where you want the document to appear and verify it is downloadable

HOW TO EDIT A NEWS RELEASE/BLOG ARTICLE

1. Click on POSTS in the left menu
2. Find the article/update you wish to edit, and hover over the title
3. Select EDIT from the options that appear under the title
4. Make your changes
5. Select UPDATE on the upper right of the page

HOW TO REFRESH THE INSTAGRAM FEED

1. Open a separate tab and login to your Instagram account
2. Hover over the Instagram Feed menu item in the left menu
3. Select Settings
4. In the Manage Sources section, you’ll see your feed with a Source invalid warning, and the words reconnect
5. Select reconnect and follow the onscreen prompts to reconnect Instagram with the website
6. Once connected, you’ll be redirected back to your dashboard
7. If the connection was successful, you will not see any error messages

TOC Public Relations
425 30th Street #19
Newport Beach, CA 92663
(909) 291-9199
TOCPublicRelations.com